PROJECT MANAGER

POSITION TITLE: PROJECT MANAGER

REPORTS TO:  SENIOR PROJECT MANAGER

DEPARTMENT: PROJECT MANAGEMENT
 PHYSICAL OFFICE LOCATION: JOBSITE TRAILER, WHENEVER POSSIBLE

EXEMPT STATUS:  SALARY EXEMPT

SUPERVISES:

Generally, between 1 and 2 per project 

Project Interns, Project Administrators, or Project Engineers (1-2 per project) 

SUMMARY:

Construction Project Managers (“PM”) are accountable for multiple projects, from start to closeout; and has primary responsibility and accountability for financial, schedule, quality, and safety objectives for the projects under their supervision.  Primary responsibilities include contract administration, scheduling, planning, cost control, and coordination with jobsite supervision to ensure that projects are constructed safely in accordance with design, budget, and schedule.   Coordinates with Superintendents regarding schedule, labor, equipment, subcontractors, material suppliers, and constructions means & methods to achieve efficiency and cost effectiveness.   The Project Manager is also responsible for building effective relationships and problem solving with the project team members, general contractors, subcontractors, and vendors.   This position is field based.   Successful candidates must display exceptional written and oral communication skill.  Additionally, qualified candidates will need a high level of analytical ability for project efficiency.  

The incumbent must have the ability to work different shifts and long hours (8-12 hours), when necessary.  Weekend work and extra hours occur according to production.  

DUTIES AND RESPONSIBILITIES:

• Ensure that the project is performed safely while meeting the budget, schedule, quality standards, and design specifications.
• Perform all roles & responsibilities of a Project Engineer, as the Project Manager, or through assigned surrogates.  
• Coordinates the hiring, firing, and movement of manpower to/from project to ensure that the minimal amount of labor is being utilized to maximize production onsite.  Work with the Executive Director, Director, and Project Management staff to minimize layoffs and minimize hiring, by maximizing KD employees already onboard.   
• Participate in the development of the Project Schedule; creating different phases, establishing deadlines for project completion and ensure project remains on time and on budget.
• Reviews, finalizes, and distributes Daily Logs on all projects assigned.   Uses this to train and mentor Daily Log Contributors based on necessary edits made.
• Generates monthly financial states on all projects assigned.  Responsible for generating and maintaining all supporting documents including Recap Logs, Forecasts, and accounting for committed and future costs.  
• Meets with the Superintendent and Project Engineer, on assigned projects, to maintain the Labor Forecasting tool and ensures a current labor forecast and accurate cost to complete.  
• Review GC Contracts and Contractual Scope of Work prior to final signature and provide comments in order to ensure all contracts and agreements between KD and GC are acceptable and realistic.
• Manage pre-job planning with the project team and KD Leadership.
• Works with the Superintendent, Director, and Executive Director to select major vendors and subcontractors including determining the ideal method of construction, sequencing, manpower levels, material quantities, equipment, hoisting, pumping, logistics and staging, site access etc. as required by the project.
• Negotiate terms of subcontracts for projects, as well as draft contracts with vendors and subcontractors with appropriate oversight.
• Ensures that foremen and superintendents understand all subcontracts and purchase orders.  
• Is responsible for all written submittals, project reviews, and problem resolution with the general contractor, subcontractors, & suppliers.
• Work with Superintendent to coordinate, order, and ensure the timely delivery, of materials such as rebar, shoring, forming, post-tensioning, and general supplies.   Develop purchase orders for tracking of all committed costs.  
• Develop, maintain, update, and execute a 3-Week Look Ahead Schedule inclusive of slab pours, inspections, and major material deliveries (Rebar, PT, Formwork, etc.) in coordination with the Superintendent.  Ensure that the 3-Week Look Ahead is shared with the client and KD subcontractors/vendors.   Document deviations from the original planned schedule.
• Confer with supervisors to monitor and document construction progress.  Creates and maintains project schedule; plans, and monitors and reviews critical path dates and milestone schedules.
• Create project budget, subcontractor schedule of values and monitor/control costs of project throughout its duration.
• Supervises & trains Project Engineers, Interns and Administrators regularly. Review their quality and progress of work while providing them with tools and sharing construction knowledge and experience with them to guarantee growth.
• Analyze, manage and mitigate risks within the day-to-day operations of construction, and well as relations with the client, employees and subcontractors.
• Acts as an interface between KD and the general contractor, subcontractors, and suppliers while maintaining a positive, professional working relationship with all parties.
• Ensures punch lists are generated, executed, and documented by project team. 
• Manages Change Orders and Request for Pricings.  Coordinates and works with assigned Estimator(s) on major drawing revisions to ensure timely Change Order pricing is delivered to the GC.  Produces estimates for minor to intermediate change orders.  Assist with the providence of overlays, narratives, etc. as required.  Procure and provide any subcontractor pricing.   Create any field generated Change Orders and Time & Material ticket Change Orders.  
• Foresee and forecast potential problems within the project, between GC, Subcontractor and vendors and take the necessary steps to rectify or notify appropriate parties of these issues to protect KD.
• Proactively identifies, logs, and documents cost and schedule related issues.  Ensures that the Superintendent and KD Leadership are kept apprised of such impacts.
• Help collect payment and prepare billings with GC.
• Ensures that all vendors invoices are verified and approved in a timely fashion. 
• Provides job progress reporting updates.
• Plan ahead to prevent problems and resolve any emerging ones.
• Coordinate with Superintendent and Field Engineer to generate and provide As-Builts for GC as required.   Final submission by Project Manager.
• Performs job close-out and furnishes final cost and labor productions to estimating department. 
• Coordinate project activities with activities of government regulatory or other governmental agencies. 
• Confirm all formwork delivery counts received and returned with the aid of Superintendent assigned field supervision and labor.  Photograph and log all formwork equipment upon arrival or at time of return using Procore. 
• Responsible and accountable for the safety of all co-workers and any other incumbent encounters.
• Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or observed.
• Reports violations of applicable laws, regulations or Company policies and procedures promptly, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Performs other related administrative and technical duties that may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).

 EDUCATION & EXPERIENCE:

• Bachelor’s Degree in Engineering or Construction Management, or equivalent experienced as determined by KD Leadership, is required.
• Minimum 1-year work experience in Construction Management. Preferably as a Project Manager, Assistant Project Manager or at least 3 years’ experience as a Project Engineer
• Supervisor or Manager experience.
• Knowledge of building products, construction details and standards.
• Ability to read construction plans.
• Leadership and management skills.
• Experienced in crisis management and able to perform in high-stress situations.
• Must have the ability to use judgement and discretion when making decisions in the absence of a supervisor.
• Ability to meet deadlines in a fast-paced ever changing environment.
• Must have a relatively high level of analytical ability for project efficiency.
• Ability to interact and communicate effectively with others.
• Excellent computer skills including Microsoft Office; MS Project and Procore preferred.

PHYSICAL / MENTAL REQUIREMENTS:

The incumbent must be able to perform the essential functions of the job with or without reasonable workplace accommodation.

The individual must also be able to wear and properly utilize appropriate personal protective equipment, if required to work or visit the jobsite.  This may include hard hat, safety glasses, respirators, ear plugs, steel-toed shoes, personal flotation devices, or other equipment as required by the work performed and location the work is being done.

The incumbent must possess the ability to remain calm during emergencies and respond appropriately as dictated by the circumstances of the incident and as directed by the Safety Representative or other management personnel.  Must be capable of evacuating the work area in a timely manner, should an emergency situation arise.  

In addition, the employee must occasionally lift and/or move up to 20 pounds.  

By signing below, I acknowledge that I have read and understood the contents of this document. I further understand that this Job Description supersedes and replaces all previously existing Job Descriptions for this position.